ਇੱਕ ਵਿਚਾਰ ਲਈ ਇੱਕ ਪੈਰਾ। ਨਵੇਂ ਵਿਸ਼ੇ ਲਈ ਨਵਾਂ ਪੈਰਾ।
Find where each thought ends
Read a continuous draft and mark complete thoughts. Add sentence endings consistently, using a style suitable for the destination. A pause in speech is a clue, not an automatic rule: it might be a breath in the middle of a sentence.
Use paragraphs for changes of topic
Start a new paragraph when the subject, speaker or next step changes. Keep a short message compact, while giving a longer explanation enough breaks to scan. Do not insert a break after every recogniser update.
Make questions and lists visible
Use a question mark for a direct question. Put several separate items into a list when that is easier to follow than one long sentence. Review list items for missing details or accidental duplicates.
Distinguish quotations from your notes
If you quote someone, check the wording and clearly mark what belongs to them. Keep your own explanation outside the quotation. Do not present an uncertain voice draft as an exact record of somebody else’s words.
Finish with a useful heading
Choose a heading that tells the reader what the passage is about. Preview the text on a phone as well as a wider screen. If a paragraph still feels hard to follow, simplify its sentences before adding more punctuation.
Your words, ready for the next step.
Start small. Review the meaning. Keep a copy.
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